Bookmarking slicer selections

You can use Bookmarks to save slicer selections that you want to apply across a presentation in one action. When you create a bookmark, you save all the current slicer selections across your presentation. When you use that bookmark, you load all these saved selections for all slicers across the presentation. The purpose of bookmarks is to save you time and effort by capturing your typical slicer settings.

You can save multiple bookmarks, pointing to different combinations of slicer selections that satisfy your different requirements. Note that each bookmark saves the selections from every slicer on every slide in the presentation, including the currently selected values for enabled slicers and the disabled state where the slicer is disabled. By default, the bookmark is saved with a name that reflects the names of some selected values.

The following video demonstrates the use of bookmarks in a presentation:

Bookmarks are not shareable and are only seen by the current user. Other users or viewers of the presentation will not see your bookmarks, and you won't see theirs.

Note: This feature is available with the Enterprise license only.

Manage bookmarks

Bookmarks are created and applied in the presentation at runtime, using either the right-click context menu or from the Present runtime menu. Note that applying your bookmarks sets the slicers across your presentation to the saved bookmarked values.

Once you have created your bookmarks, you can also manage them, edit (rename), update with new settings, and delete existing bookmarks, from the Present runtime menu.

Context menu

Create bookmarks

To create a Bookmark from the right-click Context Menu:

  1. Select the options that you would like to bookmark for all your slicers.
  2. Anywhere in the presentation, right-click Bookmarks > Add Bookmark (purple arrow below).

The new bookmark is created. Note: When a bookmark is created from the right-click context menu it is assigned a name based on two selected values. As you can see from the example, the bookmark will apply the values United States and Clothing to the visible slicers (black arrow) when it is used. It will also disable the Promotion Type slicer and set any other slicer values in the presentation, even though they are not mentioned in the name.

Tip: You can rename your bookmark by selecting the edit option in the Present runtime menu. For more information, see below.

Apply bookmarks

To apply a Bookmark from the right-click Context Menu:

  • Anywhere in the presentation, right-click Bookmarks > <Bookmark Name> (black arrow above).

The slicer selections associated with the selected bookmark are applied throughout the presentation.

Present runtime menu

Open the Present runtime menu

  • Click the hamburger menu at the top-left corner of the slide (green arrow).

    • The Present runtime menu opens to the left of the page.

Create a bookmark

With the Present runtime menu open:

  1. Select the options that you would like to bookmark for all your slicers.
  2. Click Plus + in the Bookmarks field (yellow arrow above).

    3. The current slicer selections are saved with the default name.

The new bookmark is selected in the Bookmarks list (blue arrow).

Apply bookmarks

  1. Open the Present runtime menu.
  2. Select the required bookmark from the Bookmarks drop-down menu (blue arrow above).

Edit or update a bookmark

With the Present runtime menu open:

  1. If you are going to update the selections associated with your bookmarks, select those options.
  2. Click Edit (green arrow above).

    3. The Bookmarks dialog opens.

  3. To update one of the bookmarks with the current selections, click Update (blue arrow).

    4. The bookmark updates and the dialog remains open.

  4. To edit the name or description of a bookmark, click Edit (yellow arrow).

    5. The Edit bookmark dialog opens. Update the name and description of your bookmark as needed and click Save to save your changes.

  5. Click Close to close the Bookmarks dialog.

Delete one or all bookmarks

With the Present runtime menu open:

  1. Click Edit.

    2. The Bookmarks dialog opens.

  2. To delete one of the bookmarks, click Delete alongside its name (green arrow).

    3. The bookmark deletes and the dialog remains open.

  3. To delete all bookmarks, click Delete All (orange arrow).

    4. All the bookmarks are deleted.

  4. Click Close to close the Bookmarks dialog.